GDPR & Data Protection

Effective Date: [Insert Date]
Last Updated: [Insert Date]

At Exhibitions Insights, your privacy, trust, and data security are our highest priorities. This GDPR & Data Protection Policy explains how we collect, use, store, process, and protect the personal and business data of all stakeholders — including trade associations, exhibitors, event organizers, sponsors, partners, service providers, media professionals, and visitors — in compliance with Indian law and international data protection standards (GDPR). Our goal is to ensure transparency, accountability, and responsible handling of personal information in every interaction across our digital ecosystem.

⚖️ Legal Framework & Compliance

We adhere to the following privacy and data protection laws:

  • Information Technology (IT) Act, 2000, and the Digital Personal Data Protection Act, 2023 (India)
  • General Data Protection Regulation (GDPR) (EU Regulation 2016/679)
  • UK Data Protection Act (DPA) 2018, and other applicable global privacy regulations
  • By engaging with our platform, you consent to the processing of your data as outlined in this policy.

1. Information We Collect

We collect both personal and non-personal information depending on your engagement with Exhibitions Insights.

a. Personal Information:

Full name, email address, phone number, company name, designation, Business location, website, industry type, Payment details (for advertisements, partnerships, or subscriptions). Any content, images, videos, or documents you voluntarily submit for publication.

b. Non-Personal / Technical Data:

Browser type, IP address, device details, location data, Cookies and usage analytics (via Google Analytics, Meta Pixel, etc.) Interaction data (time spent, clicks, and content viewed on the platform).

c) Cookies & Tracking Technologies

  • We use cookies and similar technologies to improve user experience, track engagement,
    and show relevant advertisements.

2. Purpose of Data Collection

We collect your data for legitimate business, operational, and communication purposes, including:

  • Publishing news, articles, PR, and stakeholder content submissions
  • Managing partnerships, advertising campaigns, and collaborations
  • Sending updates, newsletters, and industry announcements
  • Processing payments, invoices, and refund-related activities
  • Enhancing website performance and user experience
  • Complying with legal, tax, and audit obligations

3. Legal Basis for Processing (as per GDPR)

We process data under the following lawful bases:

Consent: When you submit or share data voluntarily.

Contractual Necessity: For partnership, collaboration, or service delivery.

Legal Obligation: When required to comply with government or regulatory authorities.

Legitimate Interest: To improve services, marketing communication, and website analytics.

4. Data Storage & Security

We maintain strict data protection protocols and secure storage systems to safeguard all personal and business information. Data is stored on encrypted and access-controlled servers. We implement SSL encryption, firewalls, and multi-layer authentication. Only authorized personnel have controlled access to sensitive data. Regular audits are conducted to identify and prevent data vulnerabilities.

5. Data Transfer & International Compliance

As a global platform, Exhibitions Insights may process or transfer your data outside India (for example, to partners or cloud servers in the EU or USA). All international data transfers are made in accordance with GDPR-approved Standard Contractual Clauses (SCCs) and ensure an equivalent level of protection.

6. Data Retention Policy

We retain personal and business data only as long as necessary for operational, legal, or archival purposes. Editorial and publication data may be retained for historical and journalistic value. Personal and contact data are deleted or anonymized upon withdrawal of consent or termination of partnership.

7. Data Subject Rights (as per GDPR & Indian Law)

All stakeholders have the right to:

  • Access: Request a copy of your personal data held by us.
  • Correction: Rectify inaccurate or outdated information.
  • Deletion: Request removal of your data (“Right to be Forgotten”).
  • Restriction: Limit data processing in certain circumstances.
  • Portability: Request transfer of your data to another platform or service.
  • Objection: Opt-out of specific communications or data uses.

To exercise any of these rights, contact us at contact@exhibitionsinsights.com

8. Cookies & Tracking Technologies

We use cookies to improve website usability, analyze traffic, and deliver personalized experiences. Users can accept, reject, or customize cookie preferences via browser settings. Refer to our [Cookie Policy] for more details.

9. Third-Party Links & External Services

Our platform may include links to external websites, partner portals, or affiliate services. Exhibitions Insights is not responsible for third-party privacy practices and encourages users to review their policies before interacting or sharing data.

10. Payment Security & Financial Data

All online payments are processed via secure gateways. We do not store credit card or banking details beyond necessary transaction records.

11. Data Breach & Notification Procedure

In case of a data breach or unauthorized access, we will Notify affected users and authorities within 72 hours (as per GDPR). Take immediate corrective actions to mitigate risks and restore system integrity.

12. Communication Preferences

Users can manage or unsubscribe from newsletters, promotional emails, or event alerts at any time through the provided opt-out links or by contacting us directly.

13. Updates to This Policy

We may update this policy periodically to reflect regulatory changes or platform updates. The revised version will be posted on this page with the updated effective date.

14. Contact Information

For privacy concerns, data access requests, or GDPR-related inquiries, contact our team: –

Exhibitions Insights
Email: contact@exhibitionsinsights.com
Address: S-82, 2nd Floor, Ramesh Global Mall, Sector 22, Dwarka, Delhi – 110077, India.